Create printable calendars in Excel, Word, and PowerPoint
Import your existing calendar data into a wide variety of customizable calendar templates. PrintableCal can automatically import from Google Calendar, Outlook, Exchange, iCloud, and many others.
Runs on Windows 10, 8, and 7. Requires Excel, Word, or PowerPoint (Office 365, Office 2007 or later).
Compatible with both 32-bit and 64-bit versions of Office.
What can PrintableCal do for you?
Automatically import your schedule into calendar templates
PrintableCal can create calendars containing data from Google Calendar, Microsoft Outlook and Exchange Server, Yahoo! Calendar, VueMinder, iCalendar (ics) files or URLs, and more.
Learn how to include your events in a printable calendarChoose from a wide variety of calendar templates
PrintableCal provides a wide variety of calendar template layouts, including yearly, monthly, weekly, daily, and many others. Select a template and see your calendar data automatically appear.
See the available calendar templatesCreate calendars in Excel, Word, and PowerPoint
PrintableCal is an add-in for creating calendars in Microsoft Excel, Word, and PowerPoint on Windows. Instead of spending hours manually creating a calendar, you can do it in seconds with PrintableCal.
Learn how to get started with PrintableCalCreate calendars for printing, sharing, and collaborating
The calendars created by PrintableCal are suitable for printing or sharing. Printing is not the focus of most other calendar programs, so that feature doesn't get the love it deserves. PrintableCal fills this gap.
Learn how to create printable calendarsConfigure and customize the calendar templates
Each calendar template contains a variety of easily configurable settings - things like date ranges, word-wrapping, time formats, etc. The calendar templates can also be customized with logos, contact info, different colors, fonts, and much more.
Learn how to customize calendar templatesGet technical support directly from the developer
PrintableCal support is provided directly by the team that developed the software. If you have a question, your question will be answered by someone that is familiar with every line of code that went into PrintableCal, and is passionate about making sure PrintableCal meets your needs.
Ask us a questionCustomize and print calendars that include your data
Many calendar templates are included with PrintableCal. Each template can automatically include your events and tasks in its output. The screenshots below show a few examples of the output that can be generated with these templates.
Month Template
The Month template generates a whole month per page, using a traditional monthly calendar layout. Events and tasks will be ordered within each day based on starting time. All-day events will be placed at the top of each day cell.
Agenda Template
The Agenda template generates an agenda-style listing of events or tasks for a specified date range. This template includes an option to show detailed descriptions.
1 Week/Page Template
The 1 Week/Page template generates a calendar showing 7 days on a single page. Each day will be a column, with all-day events at the top and timeslot rows below. Events and tasks having start/end times will be placed within their associated timeslot cells.
1 Day/Page Template
The 1 Day/Page template generates a calendar showing 1 day per page. Events and tasks will be placed within their corresponding time slots. Overlapping items will be shown side-by-side.
6 Months/Page Template
The 6 Months/Page template generates 6 months to a single page. Dates can be color-coded based on the first event or task. Events and tasks will also be listed to the right of each month.
Year Template
The Year template template generates a calendar showing an entire year on a single page. Each day can be color-coded based on the first event or task occurring on that date.
Year Photo Calendar Template
The Year Photo template generates a photo calendar for a whole year. Each month will be printed to a single page in portrait orientation, with a photo on the top half of the page.
2 Months/Page Template
The 2 Months/Page template generates 2 months per page, with the first month on the left side of the page and the second month on the right side. The page can be cut in half and placed in a binder.
Gantt Chart Template
The Gantt Chart template generates a calendar that is formatted as a Gantt chart. Each task will be ordered based on when it is schedule to start, with a timeline showing the task duration and due date. Tasks that don't have a duration will be indicated using a diamond shape.
Multi-week Template
The Multi-Week template generates multiple weeks similar to the default Month template, but showing between 1 and 52 weeks instead of only whole months.
Calendar Columns Template
The Calendar Columns template generates a calendar with days as rows and calendar data sources as columns. Any number of days can be generated. Each day will consist of multiple rows for containing its events.
Multiple Months as Columns Template
The Multiple Months as Columns template generates multiple months, where each month is defined as a column and the days of the month are defined in rows. This layout can be used to generate an entire year to a single page while still showing item details.
Multiple Months as Rows Template
The Multiple Months as Rows template generates multiple months, where each month is defined as a row and the days of the month are defined in columns. This layout can be used to generate an entire year to a single page while still showing item details.
Form Letter Template
The Form Letter template generates a form letter using the data from scheduling software such as Google Calendar, Outlook, and VueMinder. The concept is similar to "mail merge", except instead of merging address book data into a form letter, it merges calendar data. An example template is provided and can be fully customized. The template uses placeholder tags which are replaced with event data when form letters are generated.
1 Day/Page with Task List Template
The 1 Day/Page with Task List template generates a calendar showing 1 day per page with a task list on the right side of the page. Events will be placed within their corresponding time slots. Overlapping events will be shown side-by-side.
1 Day/Page with Timeslot Columns Template
The 1 Day/Page with Timeslot Columns template generates a calendar showing 1 day per page. Individual calendars will be shown as rows and timeslots will be shown as columns.
1 Day/Page with Week Grid Template
The 1 Day/Page with Week Grid template generates a calendar showing 1 day per page with a week grid on the right side of the page. Events will be placed within their corresponding time slots. Overlapping events will be shown side-by-side.
1 Day/Page without Overlay Template
The 1 Day/Page without Overlay template generates a calendar showing 1 day per page. Events will be placed within their corresponding time slot rows and within the associated calendar column.
4 Days/Page Template
The 4 Days/Page template generates a calendar showing 4 days per page. Days will each be within a column, with all-day events at the top and time slots below. Events and tasks will be placed within their associated time slot cells.
List Template
The List template generates a basic list of events or tasks for a specified date range, optionally including events or tasks that have no associated date.
Month Spanning Multiple Pages Template
The Month Spanning Multiple Pages template generates a month that can span multiple pages, depending on the page size and amount of space required.
Month - Weekdays Only Template
The Month Weekdays Only template generates a whole month per page, using a traditional monthly calendar layout containing weekdays only. Weekend dates will be excluded. Events and tasks will be ordered within each day based on starting time. All-day events will be placed at the top of each day cell.
12 Months/Page Template
The 12 Months/Page template generates 12 months to a single page. This is similar to the Year template, except a starting month can be specified. Also, dates can include color-coding for up to 4 items, instead of only a single item.
1 Week/Page Column Weekdays Only Template
The 1 Week/Page Column Weekdays Only template generates a calendar showing weekdays a single page. Each weekday will be a column, with all-day events at the top and timeslot rows below. Events and tasks having start/end times will be placed within their associated timeslot cells.
2 Weeks/Page Column Template
The 2 Weeks/Page Column template generates 2 weeks to a single page, with one week on the top of the page and one on the bottom. Days will be shown as columns containing time slots.
1 Week/Page Grid Template
The 1 Week/Page Grid template generates a calendar showing 7 days on a single page, arranged in a 2x3 grid layout. Each event or task will be ordered based on its starting time. All-day events will be placed at the top of each day cell.
2 Weeks/Page Grid Template
The 2 Weeks/Page Grid template generates 2 weeks to a single page, split down the middle with one week on the left and one on the right. The page can be cut in half and placed in a binder.
PrintableCal is a free calendar maker with advanced features that are priced depending on your needs.
Prices are in USD before any applicable taxes. Cancel any time.
Lite
No credit card or sign up
Includes 30 days of free access to all the features in the Ultimate version. After 30 days it will continue to provide the free features noted below.
Create printable calendars
Insert dates
Insert mini calendars
Insert calendar and category legends
Free 30 days of access to of all features in the Ultimate version
Standard
Adds the ability to import up to 3 calendar data sources and to customize the calendar templates.
Create printable calendars
Insert dates
Insert mini calendars
Insert calendar and category legends
Import calendar templates
Export and share calendar templates
Customize calendar templates
Include up to 3 calendar data sources in the output
Import from VueMinder
Import from any iCalendar source
Import from Google Calendar
Free and unlimited tech support
Premium
All the Standard features, plus the ability to import up to 6 calendar data sources, including Outlook and Todoist.
Create printable calendars
Insert dates
Insert mini calendars
Insert calendar and category legends
Import calendar templates
Export and share calendar templates
Customize calendar templates
Include up to 3 calendar data sources in the output
Import from VueMinder
Import from any iCalendar source
Import from Google Calendar
Import from Todoist
Import from Outlook
Free and unlimited tech support
Ultimate
All the Premium features, plus the ability to import an unlimited number of calendar data sources, including Exchange Server. Also includes top-priority tech support.
Create printable calendars
Insert dates
Insert mini calendars
Insert calendar and category legends
Import calendar templates
Export and share calendar templates
Customize calendar templates
Include up to 3 calendar data sources in the output
Import from VueMinder
Import from any iCalendar source
Import from Google Calendar
Import from Todoist
Import from Outlook
Import from Exchange Server
Free and unlimited tech support (top priority)
Answers to questions about discounts, licensing, upgrades, and more.
Are any discounts available?
- 50% discount for churches and non-profit 501(c)3 charitable organizations
- 50% discount if you previously purchased PrintableCal version 1.x
- 25% discount for students and educators