Step 1: Select a Template

Template List

Choosing a template is the first step when creating a calendar. PrintableCal includes a number of default templates. Additional templates can also be created and customized.

The installed templates will be listed in the Task Pane and grouped by type. To expand a group, click its header. To select a template from a group, click the template's name. The selected template will be highlighted in blue and the Next button will become enabled.

Show Example Carousel

A template example carousel window can be shown by checking the Show example carousel box located above the template list. The example carousel will appear to the left of the template list. It will show a thumbnail for the selected template. A thumbnail can be added to a template when customizing. Use the left and right arrow buttons to preview each of the available templates.


The example carousel window can be moved by dragging it with the mouse. It can be closed by clicking the round X button in the upper-right corner, or by unchecking the Show example carousel box. To select a template, click the Select button, or click the Next button below the template list in the PrintableCal task pane.

Target (Excel)

When using Excel, the calendar can be generated to the current workbook or a new workbook. The target can be selected below the template list. When Current workbook is selected, the generated calendar will be added as a new worksheet to the currently active workbook.

Target (Word)

When using Word, the calendar can be generated to the current document or a new document. As with Excel, the target can be selected below the template list. When Current document is selected, the generated calendar will be added to the current document, starting at the current location of the text cursor.

There is also an Format field. Available choices are Excel Worksheet Object, Formatted Text (RTF), Picture, and HTML. Depending on the template, some formats may work better than others. For example, the Agenda template works best using the HTML format, which can span multiple pages. The Excel Worksheet Object format is limited to one page, but works better for templates that are designed to fit on one page, such as the default Month template.

Target (PowerPoint)

When using PowerPoint, the calendar can be generated to the current slide or inserted on a new slide. The target can be selected below the template list. The generated calendar will be added as a picture.

Context Menu

The right-click menu provides a shortcut to other related functionality. To access this menu, right-click on one of the listed templates or click the menu button to the right of the template's name.

CustomizeOpens the template allowing it to be customized. Click here for a walkthrough.
Add to FavoritesAdds the template to a Favorites group shown at the top of the template list. This group can be used to easily access templates that are frequently used.
Remove TemplateRemoves the template from the list.
Reset to OriginalIf the template was customized and overwrote a template that was provided with the PrintableCal installation, this menu command will reset the template back to the factory default.
ExportExports the template to a file that can be imported on other computers.