PrintableCal comes installed with a number of attractive templates. However, there may be cases where you'd like to customize a template to include things like business logos, contact information, photos, different colors, different layouts, etc. PrintableCal enables you to do this, and then re-use your customized template again and again.
Think of all the time this could save when you need to create or update your calendar. Instead of editing by hand, the template pulls in all your schedule data and formats it based on how your template was defined. PrintableCal automates the process and can complete in a matter of seconds what would normally take hours of manual data entry.
The steps below explain how a fictional business named Bob's Bicycles could customize the default Month template to include their contact information and logo. This calendar is printed and distributed to their customers. Many business have similar needs, or you might think of other ways to take the functionality described below and adapt it to your own requirements.
The walk-through above covers a simple scenario. There are many other more advanced template customizations that can be performed.
One very important thing to be aware of when customizing templates is how PrintableCal works with named cells.
When editing a template, there are some cells that must be present in the template. These are designated with cell names, which are shown in the upper-left corner, below the Ribbon. For example, one of the cell names required by the Month template style is Year, which tells PrintableCal where to put the year number for the month being printed. The cell value (i.e. "2019") in the template is arbitrary. The important thing is that the cell name is present so PrintableCal can dynamically populate the value when the template is used to generate a calendar.
Cell names can be moved elsewhere when changing the template layout. For example, if you prefer the date to be below the calendar, or along the side of the calendar, the cell name could be moved to the desired location.
Every template style (Week, Month, Year, etc) has cells names it requires. When changing the layout of a template, make sure to note where named cells are located before moving things around. Also, be aware that when cutting and pasting cells, any referenced cell names are not pasted. For example, if cell B5 is named "DayName1" and cut/pasted to cell D7, the "DayName1" reference will be lost and will need to be manually set to the new location.
Instead of re-positioning cells by cutting and pasting, click and drag the cells instead. This ensures the cell name references the new location.
When saving the template, if there are any missing cell names, a validation window will appear listing the problems and providing tips on how to correct them. Each template style has its own set of validation rules which must be satisfied before the template can be saved. For example, some template styles will ensure cell names are positioned properly in relation to each other.
The template will only save when all validation rules have been satisfied. This ensures PrintableCal can properly generate calendars using the customized template.
If you don't have the time or expertise to develop a custom template, we provide this service at a very affordable price. Please send a description or (preferably) a mockup of what you'd like the template to contain to email@example.com. We'll estimate how long it will take us to create the template and provide you a quote for this service. We're speedy-quick and since we developed PrintableCal, we know all the ins and outs of customizing templates.